• Hi there! I hope you’re enjoying the (finally!) better weather we’re having. If you want to see the full agenda for tomorrow’s meeting, you can do that here.

    Closed Session

    Council will be starting at 4:30pm with a closed session with two items on the agenda related to CAO Recruitment and Director of Public Works Recruitment.

    Delegations, Presentations & Petitions

    A representative from Watson & Associates will be back in front of Council, this time discussing the latest updates on our asset management plan. We will see:

    • An overview of what asset management is all about
    • Ontario Regulation 588/17
    • Defining Levels of Service
    • An overview of the state of local infrastructure (très important!)
    • An introduction of lifecycle management strategy inputs
    • And a discussion of data gaps and action plan for addressing those gaps

    And then Morgan Calvert, the County’s Director of ITS, will make his much-anticipated Information Technology Policies and Cyber Security Presentation! As a trained network and system administrator, I’m looking forward to this.

    Consent Agenda

    • The April 2019 building report shows we’re still ahead of last year’s pace for total number of building permits issued.
    • April 2019 was slower than 2018 by 3 permits, but as stated previously we can all expect a huge uptick over the next quarter or two as EdgeWater Estates picks up steam, and eventually Kilworth Heights West gets going with building homes.

    I’d like to take a moment to remind everyone that permanent pools and decks require building permits! Please don’t get caught digging a pool or erecting a deck without one, as by-law enforcement can charge you with a fine for doing so without a building permit.

    • At the March Community Services Advisory Committee meeting we see that Mark Russell, our by-law enforcement officer, presented a draft Parks & Recreation By-Law, and that staff will be making changes as a result of the comments made at the meeting.
    • We also see that the liquor licensing of our municipal facilities is moving forward, as a sample policy and procedure obtained from North Perth was presented.
    • Lastly, the Fire Services Inspections issue has come to a head.
      • County Council decided that Middlesex Centre’s proposal – which involved good legal standing that a formal delegation of powers to the County to perform fire inspections was sufficient and did not require a full transfer of authority – did not satisfy their legal and liability requirements.
      • As a result, all lower-tier municipalities in Middlesex County are now looking to implement other means to address their legal requirements to provide fire inspection services. Middlesex Centre and Strathroy-Caradoc are both fine to handle these on our own, or with a small bit of help from a third-party.
      • So, our staff are now putting together a long-term plan to ensure we can continue to offer this vital service, in addition to the public education services they have already been offering.
      • Jobs will be lost at the County, unfortunately, but hopefully all the lower-tier municipalities can put together a viable plan over the next few weeks. On a purely practical level, this could mean lower staff costs at the County but also increased costs at the lower-tier. We don’t have the numbers yet, though.

    Staff Reports

    • Staff are recommending that Middlesex Centre participate in a new minor sports financial assistance program called “Play It Forward.” The Middlesex Dairy Producers are looking to fund up to 35% of a child’s sport registration fee in soccer, basketball, or hockey on an income-tested basis. All of the funding for subsidizing the fees is coming from the Middlesex Dairy Producers, and only staff time to review applications (in confidence and adherence with the appropriate data privacy legislation) and issue cheques directly to the sports association.
      • The program is intended to run for two years to start. The municipality would also need to advertise the “Recharge with Milk” program and make dairy products associated at concession stands. Each municipality in the County would receive $1,750 for funding the subsidized registration fees.
    • Staff are looking to extend a new month-to-month lease with Perth Care for Kids at the Ilderton Library.
    • Staff are also showcasing new ITS policies related to corporate and personal devices in the workplace, the protection of privacy and confidential information, and a user account and password policy.
      • I have sent a number of comments to our acting CAO and Director of ITS that I hope can be addressed or incorporated before Council approves these policies.
    • There is also a new Strategic Asset Management policy to consider. I think the only controversial portion, for some people, will be the line that states that climate change will be considered, along with adaptation. It’s fine in my books, but I know of at least one Ward 4 resident who will take an issue with this inclusion.
    • There is a motion to appoint Councillor Heffernan and a man named Dennis Adlington to the Ilderton Community Improvement Plan 2019 Evaluation Committee.
    • An update on the status of the asset management program which lays out the policies we need to have in place to remain legislatively compliant, a timeline of how to build out the current and missing portions of the asset management plan with a goal of being 100% complete by mid-2024, funding available from other parties (e.g. Federation of Canadian Municipalities), and what the municipality has done up until now.
    • Two departments are looking to swap vehicles, one Chevy Bolt for a Ford F-150. This is all internal, and will result in the vehicles being better aligned for actual needs. The 2007 Ford Ranger we were planning to dispose of and replace this year will also be kept, if approved.
    • Staff are recommending awarding the purchase of a tri-axle truck complete with combination dump body including snow & ice removal equipment from Team Truck Centres for $412,766.00, which is below the budget of $450,000.00 set out.
    • And finally, staff are recommending that the zoning by-law amendment at 6936 Egremont Drive, which was previously the subject of a public meeting, be denied.

    Public Meetings

    There are two public meetings regarding properties in Ward 4. They are:

    There are a number of correspondence items, but at first glance none of particular importance to Ward 4 at this time.

    If you have any questions, comments or concerns, please let me know! Thanks for reading!

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  • TL;DR – BRA has always strived to reach a 99.9% level of purity in what they send to buyers. This was made all the more obvious by the recent proclamations by countries like China who are now accepting only incredibly pure shipments, and BRA has been mostly unaffected by those moves. However, many of the products BRA was accepting in blue boxes previously are either barely recyclable, or there isn’t a market for them, and therefore those items were often ending up in landfills. Instead of continuing to take on the time and expense of sorting products that ultimately will not be recycled, like Tetrapaks and milk/juice cartons, BRA is asking residents to place them in the trash instead. Styrofoam is an example of a material that can be recycled, but there has not been a viable market for it. That could be changing in the near future, but until then putting it (and other materials) in your blue box still results in it ending up in a landfill.

    As Middlesex Centre’s representative at the Bluewater Recycling Association, I have had a few residents contact me, or reach out to their Councillor who in turn has contacted me, regarding some of the changes BRA recently made to its Acceptable Materials list.

    The BRA released a lengthy blog post explaining the recent changes in great detail. You can find it here.

    95 Gallon Wheelie Bin

    One example of consternation is aluminum foil. Dirty aluminum is not accepted by either BRA or the City of London, while London does accept clean aluminum foil. Foil plates are accepted by the City of London, but that doesn’t necessarily mean those items are being recycled given the purity levels now required by end markets. Therefore, a material being accepted by a recycling system does not always lead to that material being recycled.

    When it comes to our recycled goods potentially polluting another country, as it pertains to BRA, this is not the case. BRA achieves at least a 99.5% purity rate on its bundles before shipping, as its customers warrant. To ensure it can consistently achieve this rate, along with all the other factors listed above, from time to time to accepted materials list has to change.

    Ultimately BRA is doing what it can in a highly fluid environment based on markets for various materials, the prices being offered for those materials, the purity that can be achieved through sorting and cleaning, and so on. 

    When you compare our situation with that of many other municipalities across the United States, where those municipalities were taking complete advantage of the previous low purity acceptance rate by China. Now that China has upped its standards, lots of municipalities are simply shutting down their recycling programs. We are incredibly fortunate to have a team of people at BRA that are committed to a higher quality.

    A slide from the BRA’s inaugural 2018-2022 meeting presentation

    Thankfully many of BRA’s customers are located right here in Canada, as we discussed at a BRA board meeting in late fall 2018, but other factors still come into play.

    Global News recently produced three stories, including segments and interviews with BRA staff, about the current state of recycling in Canada. Here they are in order:

    You may be thinking that this shouldn’t be all about the economics of recycling, but doing everything we can to avoid material ending up in a landfill. I agree, it shouldn’t be all about the economics, however you’ll see in the first article that even companies taking the materials, including one in Stratford, are already at capacity. 

    Comparison of materials accepted in 1989 vs. 2018

    Many people think that we, the residents, shouldn’t be responsible for directly paying for recycling at all, but that the cost should be borne by the producers of the goods and packaging we consume. After all, if a laminated paper product, like a clothing tag or coffee cup, can’t be recycled because of that lamination process, one would reasonably come to the conclusion that if the producers of those cups (the manufacturing company) were directly responsible for the costs associated with landfill diversion, it is far more likely that the manufacturers would find ways to produce high quality goods that can also be easily recycled rather than ending up in landfill. Instead, ratepayers are currently on the hook through municipally funded systems.

    This other paradigm, extended producer liability, has been on BRA’s agenda for years. It has recently received some traction at the provincial level here in Ontario, but we don’t have any concrete timelines on when such a change could be finalized. Based on what we’re hearing at Association of Municipalities of Ontario (AMO) meetings, progress is being made but we don’t know when this will occur.

    In the interest of full disclosure, I have uploaded a 200MB PDF to Google Drive. This is the full presentation provided to all the municipal representatives at our January meeting, including a lot of operational details, financials, awards received, how BRA compares to other recycling programs, and more.

    Here’s the link to the PDF. It’s too large to view online, but you can download it.

    Also, I collected a bit of information for a financial comparison.

    For a home valued at $384,000:

    Middlesex Centre

    • Fee to BRA based on garbage bin size, I’m paying $100 (the smallest garbage bin)
    • BRA’s per blue box operating cost is $56.60 per year
    • BRA serves 150,000 people across massive territory, largely rural

    London/Ontario

    • London’s environmental services fees are estimated at $176.84 per household
    • I called both the London tax office and Enviromental Services, but neither could tell me how much recycling cost per household
    • Ontario average per blue box operating cost was $111.48 per year in 2017
    • London serves almost 400,000 people in a much smaller service area

    Lastly, I will let BRA President Francis Veilleux have the final word about the differences in materials BRA is accepting versus other systems. Where emphasis has been added, that is my doing, not Francis’.

    “I can assure you that we have access to the same markets as everyone else. The reason others still appear to take the materials is because they cannot or refuse to tell the public the truth. It is too political.

    The aluminum market now requires a 99.9% purity rate and this applies to everyone. Those who have foil, pie plates, food cans, and/or aerosols in their bales cannot sell their materials to the mills. They end up selling the bales to a broker or pre-processor that cleans the load of those contaminants before sending it to the end market. For that service they must sell their bales at a heavily discounted price.

    Similarly, those with cartons in their mixed paper have found themselves unable to move their material so they have landfilled the material. We (BRA) have never had a problem moving our material. When they tell you London is better, I can tell you that we make a newspaper grade that we can sell for $88 per tonne. All London can produce is a mixed paper grade that they have to pay over $20 per tonne to get anyone to accept it.

    Like others, we could accept those materials, spend a lot of money removing them at our processing facility to landfill locally and/or take a huge hit on the commodity revenue for someone else to do what we can’t do locally, and everyone would still believe they are recycling everything when in fact they are the source of the problem.

    We believe in informed buying decision over offering smoke and mirrors for the sake of a better sounding political soundbite.”

    I trust that answers all the questions people have brought my way. I understand some people are willing to pay more for a system like London’s, but I think the evidence clearly illustrates it’s arguable that their set up is “better.” BRA has 87,000 customers to satisfy, and I personally have over 18,000 to answer to on this matter. To that end, I don’t believe in spending money for the sake of spending money, especially if it doesn’t help or change the situation (materials ending up in landfill).

    I feel that additional dollars spent by BRA should improve their ability to separate and purify materials that can then be sold for a reasonable rate, whether that rate is profitable or not. I hope we can all agree on that.

    Thanks for reading!

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  • If you missed the preview for this meeting, you can read it here. You can find the agenda and all the associated reports here.

    Closed Session

    There was a closed session to discuss two matters, as identified in the agenda:

    • We received advice subject to solicitor-client privilege on one matter, and
    • Received advice subject to solicitor-client privilege related to Fire Inspection Services.

    The latter information will likely be made public soon.

    Delegations, Presentations & Petitions

    • Watson & Associates, Development Charges Study
      • I already highlighted some of the biggest changes in my meeting preview.
      • There was some good discussion about why barns are so heavily penalized, especially implement (equipment) barns, when they likely don’t add a large burden on fire or road services. I believe Watson & Associates are going to look at that issue before the next meeting related to development charges, as this process likely won’t be over until mid-July.
      • There was also a question about why our development charges are much lower than London’s by a factor of roughly $10,000. As Peter Simcisko pointed out, the development charges are calculated based on past experience, the 10 year capital forecast, along with annual increases based on the cost performance index (inflation).
      • I look forward to the next iteration on the report!
    • Warden Smith and County CAO Rayburn
      • First, Warden Smith and CAO Rayburn laid out just how different the County is compared with 20 years ago.
      • In 1998 the County’s budget was $18,000,000 and it provided two services.
      • In 2019 the County’s budget is roughly $100,000,000 and provides 36 service areas including Middlesex-London EMS, which accounts for $35,000,000 of the budget on its own.
      • The assessment growth for 2019 was previously able to handle all of the changes between the 2018 and 2019 budget, however the province’s recent funding changes (a.k.a. downloading of costs) will lead to the County re-opening its 2019 budget.
      • The province also wants to download employment services like resume writing, training, and others to the County’s budget. We’re also hearing the province may privatize land ambulances (when has privatization ever gone wrong, right?).
      • The County is piloting a Chariot-like service in Dorchester to assess whether this mode of public transit is feasible across the County.
    • Sam McFarlane, Accessibility Coordinator
      • Sam gave us a high level overview, which was our accessibility training, on the services he provides Middlesex and Elgin Counties which includes advice on accessible buildings, legislation interpretation, and others.

    Consent Agenda

    • Budget to Actual April 2019
      • No surprises to report here.
    • Water and Wastewater Operation In-House
      • I think this report from our staff provided some assurances to the newer Council members that bringing water and wastewater operations in-house was the right move, and continues to be the right move going forward. We’re spending several hundred thousands of dollars less than we were when American Water Canada was operating our infrastructure, and we have plenty of experienced staff on-hand capable of doing their jobs properly!
    • Ilderton Tim Hortons – Amending Agreement
      • The new sign is much smaller, will be turned off between 11pm and 6am, and appears to address all the concerns Ilderton residents and their Councillor had.

    All items in the consent agenda were approved.

    Staff Reports

    • Additional Fencing Projects
      • The additional baseball diamond fencing projects were approved. We’re still under the budget allotted for the first, major fencing project identified in Delaware for this year.
    • Komoka Drainage Works Union Ave Branch Improvement
      • This was approved to move forward.
      • There was some discussion about prior assurances provided to upstream land owners, who have also performed additional storm water mitigation on their land since the drain was originally installed, that they wouldn’t need to pay for future works. This was noted by staff.
      • There were also questions around the design of the original drain, whether it was ever adequate, and what liability may fall on the original engineer. These were also noted for investigation.
    • Bear Creek Municipal Drain Branch 4 Improvement
      • This was also approved to move forward.

    Correspondence

    I noted publicly my concerns regarding the provincial governments plans to streamline the development application process and reduce times between application and building. The Agenda with Steve Paikin featured Minister Steve Clark in an interview about this plan and what changes it proposes.

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  • If you would like to read the full agenda, you can do so here.

    Closed Session

    We have two items to handle in a closed session, including one related to Fire Inspection Services.

    Delegations, Presentations & Petitions

    Peter Simcisko of Watson & Associates Economists will be in attendance to present the 2019 Development Charges study. You can read the full draft report here.

    Highlights:

    • Roughly $2.3M of the Fire Service’s $2.7M capital spend projected between 2019 and 2029 should be funded by development charges.
    • Approximately $3.9M of Community Service’s $11.9M projected capital spend over the next 10 years should be covered by development charges.
      • This large amount includes development of trails and parks, design and construction costs of new indoor and outdoor recreation space, a parks and recreation master plan, repayment of debt incurred for the Wellness Centre, and the recovery of previously unfunded growth-related costs.
    • For Administration, there is roughly $907,000 of capital projects to be completed between 2019-2029. Of that, $546,000 should be placed on development charges. These projects include development charge studies, official plan review, official plan amendments, zoning by-law review, and an asset management plan review.
    • In the Roads department, we are looking at $16M in gross capital costs, of which $8.5M can be attributed to growth, and therefore should be funded by development charges.
    • For the rest of Public Works, $4.2M out of the projected $7.2M in capital costs can be attributed to growth, and therefore should be funded by development charges.
      • Roads and Public Works includes a number of projects in Ward 4 including:
        • Oxbow Dr. W Rural (Amiens to 2000m east) between 2020-2022
        • Oxbow Dr. W Urban (Komoka Rd to 375m west) between 2020-2022
        • Oxbow Dr. E Rural (Union to Coldstream) between 2020-2022
        • Westbrook Dr (Stephen Moore to Kilworth Park Dr) in 2024
        • Jefferies Rd (Glendon to South Extent) – Upgrade from tar & chip to asphalt in 2024
        • Coldstream Rd (Oxbow Dr to Glendon Dr) in 2027
        • Glendon Drive (widen from 2 to 4 lanes, sidewalks) in 2025
    • No major additions to Water or Wastewater services.
    • The development charges calculated and proposed by Watson & Associates are:
      • $20,545 for a single detached or semi-detached dwelling
      • $13,155 for a 2+ bedroom apartment unit
      • $8,290 for a 1 bedroom/studio/bachelor apartment unit
      • $13,486 for other multi-unit residential (e.g. townhouse)
      • $61.86 per m² of gross floor area (e.g. commercial buildings)

    Then, County Warden Kurtis Smith (also Mayor of Adelaide-Metcalfe) and County CAO Bill Rayburn will be before Middlesex Centre Council to discuss this item:

    The administrative issue that has been brought to the attention of County Council is the fact that at the time this service was assumed by the County of Middlesex the documents provided in support of this transition by local municipalities were inadequate to substantiate a bona fide transfer of a service in accordance with the Municipal Act.

    It seems we need to pass an additional resolution in order to reinforce that the County provides fire inspection services for Middlesex Centre. I imagine all parties will have something to say!

    And finally, Sam McFarlane, the County’s Accessibility Coordinator, will present his role and responsibilities to Council.

    Consent Agenda

    We have the:

    • Budget to Actual spending report for April 2019
    • A detailed report from staff on all the benefits achieved from insourcing water and wastewater operations several years ago alongside potential benefits to outsourcing (e.g. research), but clearly illustrating the roughly $450,000 saved in 2017 from the insourcing
    • And staff are seeking approval for an amendment to the Ilderton Tim Hortons development agreement where the signage has been completely redesigned and significantly reduced in size. You can see the proposal below, on the right.

    Staff Reports

    • Additional Fencing Projects
      • Since the enhanced backstop at Delaware Municipal Park’s baseball diamond came in significantly under budget, Scott Mairs is seeking to get some additional work done this year, ahead of schedule. They include:
        • A 4-foot black chain link to run alongside the new play structure at Delaware Municipal Park
        • Upgrade backstop at Delaware Lions Park
        • Upgrade backstop at Poplar Hill (west diamond)
    • Mark Muscott, a resident I’ve spoken to a number of times about the drainage behind some homes on Union Ave, has submitted a petition for drainage works. I’m happy to see this issue finally move forward.
    • And Beatrix Enter also has petitioned for drainage works to improve Bear Creek Municipal Drain Branch 4.

    Correspondence

    • MPAC has released their 2018 report. You can find it here.
    • At the UTRCA meeting, it was revealed that the conservation authority purchased land previously owned by the Ministry of Transportation adjacent to the UTRCA-owned Lowthian Flats.
    • Minister Steve Clark’s letter regarding proposed changes to the Planning Act and Development Charges act are mostly normal things, but a few concerning statements around “facilitating faster decisions” and “reducing costs to build certain types of homes” are a little concerning. The devil is in the details of course.

    And then we’ll be into by-laws! That covers this week’s coming meeting. If you have any questions, comments, or concerns please let me know.

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  • If you missed the preview, you can read it here.

    Consent Agenda

    The March 2019 Building Report was received for information. I can confirm that building permits are now being issued for the new EdgeWater Estates subdivision in Kilworth, and continue to be issued for Timberwalk in Ilderton

    Staff Reports

    Image courtesty of safetysign.com
    • Hyde Park Road Crossing
      • A few highlights from this discussion, along with the decision…
      • I asked about the possibility of Middlesex Centre assuming a section of Hyde Park Rd that included this crosswalk, instead of it being a County Road. Chris Traini said that was an interesting idea, but one of the key issues to consider would be the snow removal level needed; this part of Hyde Park Rd is classified as a Level 1, meaning it needs to be cleared every 4 hours during a snow event.
      • Beyond that, it was reiterated that the crosswalk should adhere to the standards set in the Ontario Traffic Manual, and therefore the County’s crosswalk design standards. What frustrated me the most about this discussion was that Councillor Heffernan and Councillor Scott seemed to be blaming any problems or danger on pedestrians, rather than holding drivers to account in any way. Mayor DeViet also stated something like if you play chicken with a car, the car’s going to win.
      • While factually it can’t be denied that a vehicle is going to win out in a dangerous situation, I made it known publicly that I felt drivers should shoulder more of the responsibility of learning how to appropriately approach a crosswalk and treat pedestrians.
      • In the end, I was the lone dissenting vote against a motion to downgrade the existing crosswalk to a “Supervised School Crossing,” which means the County will soon take down the existing signage and put up a yellow sign with two children on it. This doesn’t make much sense to me, but it was a 6-1 vote.
    • Asphalt Resurfacing Program
      • The staff recommendation to award the 2019 Asphalt Resurfacing Program to Coco Paving Inc. in the amount of $934,300.00 was approved.
    • Four Wheel Drive Articulating Tractor with Attachments Tender PWE 19-07 Results
      • The staff recommendation to approve the purchase, supply and delivery of one (1) four wheel drive articulating tractor complete with attachments to Cubex Ltd. in the amount of $180,120.78 was approved.
      • The vehicle to be purchased is the MacLean MV4.1, which you can find more information about here.
      • Councillor Aerts declared a pecuniary interest on this issue and left Council Chambers while it was discussed.
    Image courtesy of MacLean Engineering
    • Pollinative Friendly Plantings at Municipal Facilities & Parks
      • The initial plan to plant pollinative species at the Wellness Centre and municipal office this year was approved.
      • We don’t yet know what will come next, but our staff and Mayor DeViet continue to have a dialogue about what other steps can come in 2020 and beyond.
      • I encourage you to join the Middlesex Centre Pollinative Facebook group to get all the latest news on what initiatives they are running themselves, and how they are working with the municipality to support their efforts.
    • Budget Amendment
      • The proposed budget amendment in the amount of $250,000 to move forward with the Arva Wastewater Treatment Facility Environmental Assessment was approved.
      • I will repeat that these funds DO NOT come from property taxes, but are paid for through development charges which are applied to new builds. 🙂
    • WSIB Actuarial Valuation
      • The WSIB actuarial valuation report was received for information, and our staff will make a note on our audits that these funds may need to be paid out at a future date from our time spent as a Schedule 2 employer.
      • No money is being spent at this time, and will likely come from the Property Tax Stabilization Reserve Fund if the need ever arises.
    • Reserve and Reserve Fund Policy Amendment
      • The creation of the Future Road Upgrades Reserve Fund was approved.

    Committee of Adjustment

    We have a packed Committee of Adjustment session this time! Here are the items that fall within Ward 4:

    • A-06-2019 – Gielen – 29 Lansdowne Park Cres.
      • Approved in a unanimous vote.
    • A-07-2019 – Carter – 18 Lansdowne Park Cres.
      • Denied in a 5-2 vote, with Councillor Scott and myself on the losing side.
    • A-03-2019 – Melchers, Unit 9-10038 Oxbow Drive
      • Approved in a unanimous vote.
    • A-08-2019 – Melchers Development Inc. – 10038 Oxbow Drive
      • Approved in a unanimous vote.

    Correspondence

    I will make a note that, due to recent movements by the City of Mississauga, the Ontario Human Rights Commission was recently on the lookout for any sports teams, facilities, etc. that could be using indigenous-related images or wordmarks. They singled out the Elgin-Middlesex Chiefs as one organization that should consider changing its name.

    If the Chiefs also used indigenous images of some kind, I would tend to agree. However, they don’t, and so I’m not sure what the issue is. Chief, on its own, is a word used in many scenarios (Chief of Police, Fire Chief, Chief Building Official) to describe the head of a group. Even in Portuguese, the head of an organization has a very similar word, Chef.

    Scott Mairs, Director of Community Services, informed us that the Elgin-Middlesex Chief actually spoke with the Ontario Hockey Alliance two years ago to discuss this issue and attempt to avoid any controversy. At the time they said to hang on and see what happens with the OHRC case, so we will see what happens next with this long-standing organization.

    And, that covers it for everything affecting Ward 4 at this week’s Council meeting! If you have any questions, comments, or concerns please let me know.

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